Construction Administrative Assistant

Anderson Electric is seeking an organized construction administrative assistant to support our office with clerical and administrative tasks. You’ll help our office staff communicate with vendors and clients, obtain bids from subcontractors, and place change orders. This role will also perform various accounting functions such as accounts payable processing, contract and time and material billings, and payroll processing, amongst others.  The ideal candidate will have great computer, communication, and time management skills. Previous experience in the industry is helpful, but not required.

LOCATION
Springfield, IL

Construction Administrative Assistant Responsibilities

• Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
• Act as a point of contact for vendors, subcontractors, and various construction services teams.
• Prepare forms such as change orders, purchase orders, service agreements, and subcontracts.
• Process accounts payable and reconcile monthly vendor statements.
• Execute draw requests and time and material billings.
• Complete weekly certified payroll reporting.
• Process payroll for field staff each week, including entering time and filing timesheets.
• Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested

• High school diploma is required - additional college such as an associate’s degree or bachelor’s degree is very valuable
• 3 years of experience of administrative experience is needed - previous administrative duties in a busy construction office is ideal
• Familiarity with the construction industry is desired, but not required
• Excellent time management, organization, and communication skills are needed
• Proficient in computer skills, especially MS Office (Word, Excel, and Powerpoint)