Accounting and Database Administrator

OVERVIEW
The Community Foundation for the Land of Lincoln (CFLL) strengthens central Illinois by providing the trusted services and community knowledge necessary to fulfill its mission of Connecting people who care with causes that matter. The Community Foundation administers more than 300 charitable funds with approximately $100 million in total assets and awards millions of dollars in grants and scholarships every year. For more information, visit www.CFLL.org.
 
POSITION OVERVIEW
The Accounting and Database Administrator will report to the CFLL Chief Financial Officer (CFO) and play a critical role in supporting the CFO and other CFLL team members, in the financial and data management functions of CFLL to ensure the smooth operation of accounting processes while maintaining the integrity of the CFLL database. The ideal candidate will be detail-oriented, highly organized, and have a strong understanding of accounting principles and database management.
 
ESSENTIAL DUTIES
The following are fundamental duties for this position. However, this is not an exhaustive list. Other duties as assigned.

• Accounting Support:
  • Assist in processing donor contributions and grant making transactions.
  • Maintain accurate and up-to-date financial records.
  • Prepare financial reports as needed, including monthly, quarterly, and annual reports.
  • Reconcile bank statements and assist with audits.
  • Help prepare for year-end financial close and tax filings.
• Database Management:
  • Input, update, and maintain donor and fund data in the donor database.
  • Assist with processing gifts, including tracking donations, preparing donor acknowledgments, and generating receipts.
  • Assist with processing grants and scholarships.
  • Ensure data accuracy, consistency, and compliance with relevant standards.
  • Assist with running reports and queries to support fundraising and donor engagement efforts.
• Administrative Support:
  • Assist with general office tasks such as filing, document preparation, and correspondence.
  • Provide support for the finance team in preparing materials for board meetings.
  • Help maintain the filing system for both hard and electronic documents.
• Collaboration:
  • Work closely with the CFO and other team members to ensure smooth operations between the finance, grants, and donor services teams.
  • Assist with special projects as assigned.

• Education:
  • Associate’s degree in accounting, finance, or a related field preferred; equivalent work experience will also be considered.
• Experience:
  • At least 1-2 years of experience in accounting, finance, or database management.
  • Experience with accounting software (e.g., QuickBooks, Microsoft Dynamics) and donor management software is a plus.
• Skills:
  • Strong understanding of basic accounting principles and procedures.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to work with large datasets and generate meaningful reports.
  • Strong attention to detail, accuracy, and organizational skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team.

• Ability to sit for extended periods of time while working at a computer.
• Ability to lift up to 25 pounds as needed.

• Salary range of $40,000 to $50,000, based on experience.
• Benefits package includes health insurance, retirement plan, and paid time off.