ADMIN ASSISTANT I

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Contracts Manager in the Central Office of Contract Administration. Under general direction, this position will provide input and assistance with management functions involved in the statewide planning and implementation of division programs and initiatives. The position will coordinate, assign, and provide oversight of a variety of special projects and will provide input to the Manager regarding the progress of special projects and success achievement of associated goals and objectives. The position will also answer phones and greet visitors, while also serving as timekeeper for assigned staff. This position provides a great opportunity for someone who is detail oriented
and interested in playing a supportive role in the agency’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Staff Assistant to the Contracts Manager
• Coordinates, assigns, and provides oversight for a variety of special projects, often of a sensitive and confidential nature, as delegated by the Manager
• Answers incoming phone calls and greets visitors
• Serves as liaison to Departmental divisions, as well as other agencies and organizations
• Reviews correspondence, including mail and group emails to apprise the Manager of urgent issues
• Serves as unit timekeeper
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
• Requires one year of professional experience in a public or private organization, or satisfactory completion of an agency approved professional management training program

Preferred Qualifications

• 2 years of experience working in an administrative capacity for a social service agency
• 2 years of experience serving as an administrative assistant in a public or business organization
• 2 years of professional experience coordinating work groups/committees and organizing office meetings in a public or business organization
• 2 years of professional experience serving in a liaison capacity for a public or business organization
• 2 years of professional experience conducting research and carrying out special assignments in a public or business organization

Conditions of Employment

1. Requires ability to pass a background check.

2. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.