Staff Assistant

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Central Office of Licensing Associate Deputy. Under general direction, this position will provide input to the Associate Deputy concerning statewide monitoring of the Central Office of Licensing processes and develop strategies to effectively fulfill Agency objectives.  The position will also conduct research and carry out special assignments.  Additionally, the position will confer with the Associate Deputy and finalize the licensing processes by preparing and composing letters to be signed by the Associate Deputy. 

This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agency’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Staff Assistant to the Associate Deputy Director 
• Confers with the Associate Deputy and finalizes division processes by preparing and composing letters to be signed by the Associate Deputy Director 
• Develops and monitors reports that support program accountability of the division 
• Serves as timekeeper 
• Develops monthly reports and coordinates the compilation and preparation of other special reports for the Central Office of Licensing
• Serves as liaison with Departmental divisions, as well as other agencies and organizations
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or satisfactory completion of an agency approved professional management training program.

Preferred Qualifications

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• 2 years of experience utilizing the Child Care Act in a public or business organization
• 2 years of experience utilizing background check databases and systems in a public or business organization
• 2 years of experience serving as an administrative assistant in a public or business organization
• 2 years of professional experience serving in a liaison capacity for a public or business organization
• 2 years of experience serving as a representative of one’s supervisor in meetings, conferences, etc.
• 2 years of professional experience conducting research and carrying out special assignments requiring the development or interpretation of programs and procedures in a public or business organization

Condition of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.