Secretary

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary.  Under direction, this position will perform technical, administrative secretarial, and office support functions for the Associate Deputy Director of Permanency Practice.  The position will conduct special projects and studies and provide general office support for staff.  This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Secretary.
• Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures..
• Provides assistance to the DCFS Domestic Private/Internet Adoption Administrator, the Statewide Residential Interstate Compact Manager, and other Interstate Compact staff in initiating and responding to case related communications via phone, mail, e-mail, and in person. 
• Receives and assists visitors and telephone callers and, exercising judgment, refers them to appropriate persons as circumstances warrant. 
• Serves as unit timekeeper.
• Processes travel vouchers on a monthly basis.
• Attends meetings and training events in person, by phone. or via webinar, as assigned. 
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience.
• Requires the ability to keyboard accurately at 30 wpm. 

Preferred Qualifications

• 2 years of experience in an office setting applying knowledge of office practices, procedures, and programs.
• 2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation.
• 2 years of experience in an office setting applying working knowledge of the logic of computer programs.
• 2 years of experience in an office setting applying the ability to operate commonly used manual and automated   office equipment and performing routine maintenance. 

Conditions of Employment

1). Requires ability to pass a background check. 

2). The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.